Productivity, while in great demand, has become relatively rare in a society increasingly rife with distractions and individuals with short attention spans.
The ratio between what is produced and what is required to generate it is known as productivity (Frankel & Kendrick, 2014).
To enhance workplace productivity, one can either increase output while maintaining the same level of input or reduce input while maintaining the same level of output.
Individual and, to a greater extent, organizational productivity is influenced by a number of variables. This article tries to provide answers by providing information on how to improve time management and organizing skills, optimize workspaces, and cultivate a productive culture in the workplace.
Applying the correct time management skills and tips can help you get more organized and increase productivity. The more of these tools you learn to use, the more that you will get done each day.
These 6 Time Management Skills Will Change Your Life
Follow these closely and you’ll be well on your way to becoming the most productive person you know. Learning these time management skills and organization techniques should be added to everyone’s personal development plan because they are so effective!
Time Management Skill #1: Prepare In Advance
First, the evening or night before, make a to-do list for the next day.
The ideal exercise is to prepare your entire day for the next day as the final thing you do before leaving work. When you plan your day the night before, your subconscious works on your objectives and plans while you sleep. Frequently, you will awaken in the morning with thoughts and insights that are relevant to your day’s job.
One of the primary advantages of making your daily list the night before is that it allows you to sleep better. One of the most common causes of insomnia is laying awake at night trying not to forget everything you need to accomplish the next day.
It clears your thoughts and allows you to sleep deeply once you’ve put down all you need to complete on your list. This will aid you in being more productive the following day. Using a to-do list, despite its simplicity, is one of the most effective time management strategies accessible.
Related: Time-Management Tips That Will Help You Achieve Your Goals
Time Management Skill #2: Schedule Your Time
Scheduling your time helps you feel less stressed and more energized. The process of planning your day, week, and month with your organizing abilities provides you with a stronger sense of control and helps you be more productive throughout the day.
You’ll have a sense of control over your life. Mastering time management boosts your self-esteem and gives you a greater sense of personal control.
Time Management Skill #3: Start Early
Start your day early to enhance your productivity. You will be more organized in every area of your life if you spend more time sitting, thinking, and planning.
Almost all successful men and women have one thing in common throughout their histories and autobiographies. They gained excellent organizing abilities as well as the habit of going to bed and awakening at a decent hour.
Many successful individuals get up around 5:00 or 5:30 a.m. to give themselves ample time to think and plan for the day ahead. As a consequence, they are always more productive than those who sleep in till the very last minute.
A few minutes of quiet reflection before you begin any undertaking can save you many hours executing the task. When you get up early and plan your day in advance, you tend to be calmer, clear-headed, and creative throughout the day.
Time Management Skill #4: Fine-Tune Your Organizational Skills
Make a commitment to enhance your organizing abilities and implement a file system at home and at work.
Today, people spend up to 30% of their working time hunting for misplaced objects. These are items that have been misfiled and are hence lost.
Is this something you’ve heard before? There are few things more aggravating than wasting important time hunting for missing papers due to a lack of planning for a file and retrieval system.
An alphabetical filing system is the finest and most basic of all file systems. You should keep a master list or record of all your files in one location in addition to your filing system. This master list tells you what each file’s title is and where you may find it.
Related: 11 Ways to Boost Your Brain Power, Memory, and Motivation
Time Management Skill #5: Increase Productivity With Prime Time
Organize your life such that you spend your internal ‘‘prime time” performing creative work.
Your internal prime time is the time of day when you are most awake and productive, as determined by your biological clock. For the most part, this occurs in the morning.
However, for some folks, it is in the evening. A writer, artist, or performer may discover that her prime time is in the early hours of the morning on occasion.
To achieve all of your goals, you must listen to your body and determine your own prime time. If one of your goals is to learn how to write a book, you should set aside some of your free time to plan, write, edit, and promote your book.
It’s critical to understand your internal prime time so you can plan your most essential initiatives properly and boost productivity.
Most of your most essential jobs necessitate you being at your best, rested, attentive, and creative. What time of day do you feel this way the most?
External prime time must also be considered. This is the most convenient time for your consumers or clients to contact you.
Everyone should think about how they might structure their day to maximize both their exterior and internal prime moments.
Time Management Skill #6: Air Travel Productivity
Travel, particularly air travel, is an essential area where organizational skills are required.
Hughes AirWest, a minor airline that used to service the western United States, engaged a consulting firm to evaluate the efficiency of flying first-class vs economy-class and working in a regular office a few years ago.
They discovered that one hour of uninterrupted work time on a flight equated to three hours of work in a regular office setting. ‘‘Uninterrupted” was the keyword.
You may boost productivity by completing a great deal while on the flight if you prepare ahead and organize your work before leaving for the airport.
Related: Work-Life Balance Expert Tips
Mental Techniques for Time Management
- Use the power of positive affirmations.
- Reprogram your subconscious mind through visualization.
- Take quiet time to mentally envision your perfect scenario.
- Imagine you are already excellent at time management.
Reclaim Your Time
Individual and organizational productivity may be improved in a variety of ways. Developing grit and time management skills, learning to work quicker, and organizing our workplaces are just a few examples of how we may do so.
There is no reason why we should not strive to enhance our workplace productivity if it is within our capabilities. If we can work smarter, we can utilize the time we save to spend on things that are important to us as individuals: our friends, family, and causes.
Again, time is a valuable commodity, and we must be reminded that, in Annie Dillard’s words, “how we spend our days is, of course, how we spend our lives.”
To learn more about maintaining a product lifestyle, visit my time management resource page for a wealth of resources and training material!